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Job Requirements of Legal Executive Assistant (Onsite):
-
Employment Type:
Full-Time
-
Location:
Monroe, WI (Onsite)
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Legal Executive Assistant (Onsite)
Colony Brands, Inc.
Monroe, WI (Onsite)
Full-Time
We are seeking a Legal Executive Assistant to support our Legal Department and contribute to the ongoing success of our organization. This role plays a key part in helping our attorneys operate efficiently, ensuring documentation integrity, supporting compliance efforts, and fostering strong internal and external relationships.
What You’ll Do
As a Legal Executive Assistant, you will provide high-level administrative, organizational, and operational support to the Vice President & General Counsel, Associate General Counsel, and other members of the Legal team. You’ll be a trusted partner who ensures that legal processes, documents, and communications are handled accurately, timely, and professionally.
You will also have the opportunity to gain exposure to a variety of legal areas—such as contracts, employment, intellectual property, corporate governance, compliance, and privacy—within a stable and people-oriented organization.
Key Responsibilities Include:
Managing calendars, scheduling meetings, coordinating travel, and providing general administrative support to the Legal team.
Preparing, proofreading, formatting, and organizing legal documents, contracts, and correspondence.
Assisting with contract lifecycle management, including routing, tracking, filing, and maintaining version control.
Supporting trademark, copyright, and intellectual property filings by gathering documentation and maintaining records.
Maintaining accurate business and legal files, including digital document management systems.
Assisting with regulatory filings, corporate governance documentation, and compliance‑related recordkeeping.
Coordinating communication with external parties such as outside counsel, regulatory bodies, and business partners.
Conducting basic legal or factual research under attorney direction.
Monitoring changes in key areas of law and assisting attorneys with staying current on legislative updates.
Supporting onboarding and daily tasks of the department’s Legal Assistant (if applicable) and serving as a resource for administrative processes.
Modeling Colony Brands’ Core Values and representing the Legal team with professionalism and confidentiality.
What You’ll Do
As a Legal Executive Assistant, you will provide high-level administrative, organizational, and operational support to the Vice President & General Counsel, Associate General Counsel, and other members of the Legal team. You’ll be a trusted partner who ensures that legal processes, documents, and communications are handled accurately, timely, and professionally.
You will also have the opportunity to gain exposure to a variety of legal areas—such as contracts, employment, intellectual property, corporate governance, compliance, and privacy—within a stable and people-oriented organization.
Key Responsibilities Include:
Managing calendars, scheduling meetings, coordinating travel, and providing general administrative support to the Legal team.
Preparing, proofreading, formatting, and organizing legal documents, contracts, and correspondence.
Assisting with contract lifecycle management, including routing, tracking, filing, and maintaining version control.
Supporting trademark, copyright, and intellectual property filings by gathering documentation and maintaining records.
Maintaining accurate business and legal files, including digital document management systems.
Assisting with regulatory filings, corporate governance documentation, and compliance‑related recordkeeping.
Coordinating communication with external parties such as outside counsel, regulatory bodies, and business partners.
Conducting basic legal or factual research under attorney direction.
Monitoring changes in key areas of law and assisting attorneys with staying current on legislative updates.
Supporting onboarding and daily tasks of the department’s Legal Assistant (if applicable) and serving as a resource for administrative processes.
Modeling Colony Brands’ Core Values and representing the Legal team with professionalism and confidentiality.
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